WRDRB™ — Kit Management

Total Inventory

327

Across 12 item types

Kit Issued

186

to 16 of 18 members

Reorder Flags

Below threshold

Pending Requests

Awaiting approval

2 items need reordering — Training Shorts and Rain Jacket below threshold. 7 kit requests awaiting approval — review now →

Recent Activity

View all →

Member	Item	Status	Date

Announcements

All →

Low Stock

View alerts →

Item	Stock	Status

Upcoming Fixtures

Full schedule →

Ready for Collection

Kit prepared and awaiting pickup

Issued

All kit currently issued across all members

Member	Item	Category	Size	Issued	Status	Actions

Locations

Storage locations and their current stock levels

Stock Movements

Full audit trail of all stock in and out

Date	Item	Type	Qty	Location	Reference	User

Transfer Between Locations

Move stock from one storage location to another

From Location

Item

Quantity

To Location

Note (optional)

Recent Transfers

Date	Item	Qty	From	To	Note

Allocations

Kit allocated per member and group

Group Allocations

Individual Overrides

+ Add Override

Member	Item	Qty	Reason	Actions

Suppliers

Kit suppliers, contacts and connection tokens for the WRDRB Supplier Portal

Supplier Directory

Loading suppliers…

Portal Connections

Tokens allow suppliers to connect to the WRDRB™ Supplier Portal

No connections yet — generate a token to get started

Stock Alerts

Items below reorder threshold

Critical

Out of stock

Low Stock

Below threshold

Healthy stock

Item	Category	Stock	Threshold	Status	Action

Allocation Matrices

Define standard kit sets per role or group

Roles & Access

Manage team members and their permission levels

Notifications

System notifications, supplier updates and integration events

No notifications yet — supplier activity will appear here

Document Inbox

Documents uploaded by your supplier — AI extracted data ready for review and acceptance

New Items

New products pushed from your supplier's Centric PLM catalogue

📦

No new items yet

When your supplier pushes new products from Centric PLM, they'll appear here for you to review and order

Stock Take

Scan or manually count items to reconcile against expected stock

Scanned

Match

Under

Over

Scanner

Camera off — tap Start Camera

Manual Entry

Count Sheet

Scan an item or use manual entry to begin

Branding Manager

Define branding specs, apply to kit items individually or in bulk

Branding Specs

Layout Preview

Select a spec

Select a branding spec to preview placement zones

Apply to Items

Branding Spec

Apply to

Category

Item

Date Applied

Branding Report

Coverage, costs and items flagged for rebranding

Travel Itineraries

Upload travel documents — AI extracts segments and maps to staff

Trip Overview

By Person

Loan Manager

Kit on loan for marketing shoots and promotional activity

All

Active

Overdue

Returned

Damaged

Loans Report

Value, history and item utilisation for marketing loans

Bag Management

Assign bag numbers to personnel and manage the bag pool

Available

Ready to assign

Assigned

With personnel

In Laundry

Being cleaned

Total Pool

All bags

Bag Pool

Available

Assigned

Laundry

Retired

Assigned Bags

Bag No.	Assigned To	Group	Since	Status	Actions

Laundry Confirmation

Member confirmations, timestamps and exchange requests

Confirmed Today

Items checked in

Pending Confirmation

Awaiting member

Exchange Requests

Replenishment / size change

Announcements

Send updates and instructions to individuals or groups

Messages

Member queries and kit team responses

Select a conversation

Shipping

Track items sent to team personnel with references and documents

Clothing Policies

Upload, manage and track acknowledgement of clothing policies

Active Policies

Currently in force

Full Compliance

All members acknowledged

Pending Acknowledgement

Members yet to confirm

Shipping Report

Shipment history, status and cost summary

Kit Ordering

Raise order requests and manage supplier connections

Packing Lists

Generate and manage kit lists for events

Audit Log

Complete tamper-evident record of all system activity

My Branding

How your kit should be branded — current specs and placement reference

My Requests

Your submitted kit requests and their status

My Allocation

Your kit entitlement based on your group's allocation matrix

Log Laundry

Confirm the items you're putting in for laundry

Messages

Send a query to the kit team

My Policies

Clothing policies that apply to you — please read and acknowledge

Announcements

Updates and instructions from the kit team

Hello, Jamie

You have 6 items of kit issued · 1 overdue return

Request Kit

Submit a new request

My Kit

6 items issued

Log Laundry

Confirm items for wash

Messages

Contact kit team

My Activity

View kit →

Upcoming Events

Kit Snapshot

Manage →

Scanner

Use your phone camera to receive stock, allocate kit, or run a stock take

Receive Stock

Scan delivery barcodes to log incoming items against purchase orders

Allocate Kit

Scan a member QR then scan items to issue kit directly to their profile

Stock Take

Scan everything in a location to reconcile counts against expected stock

Recent Scan Sessions

Last 7 days

Date	Mode	Items	User	Status
02 Jun 2025	Receive	24	J. Williams	Complete
01 Jun 2025	Allocate	8	J. Williams	Complete
28 May 2025	Stock Take	156	J. Williams	2 discrepancies

Step 1 — Find a person

Step 2 — Select kit

Issue Summary

Select a person and items

No person selected

No items selected

Team Personnel

All personnel, allocation groups, matrices and scheduling — click any person to view and edit their profile

Member	Role	Group	Size	Kit Issued	Status

Kit Requests

0 requests awaiting approval

Member	Item	Size	Requested	Status	Actions

Wear & Laundry

Track wash cycles and kit condition

Item	Assigned To	Wash Cycles	Condition	Last Washed	Actions

Event Schedule

Upcoming fixtures and kit deployments

Event	Location	Date	Staff	Status

Bulk Allocation

Issue a full kit matrix to an entire group in one action

Select Group & Matrix

›

Preview Allocation

›

Confirm & Issue

Select Group

Select Matrix

Pick a group first

Select a group to see compatible matrices

Kit Catalogue

All kit items, sizes and stock overview

Reports

Season summary and transaction history

Total Issued

247

Items issued this season

Items Returned

189

Returned & processed

Pending Requests

Awaiting approval

Total Wash Cycles

312

Logged across all items

Recent Transactions

Member	Item	Type	Date
CR Chloe Ramsay	Home Match Shirt (M)	Issued	01 Jun 2026
LF Laura Finch	Away Match Shirt (S)	Issued	01 Jun 2026
DS Danielle Shaw	Training Top (M)	Issued	01 Jun 2026
MB Maya Barton	Training Cap (One size)	Requested	02 Jun 2026
JH Jess Hartley	Warm-Up Jacket (M)	Laundry	29 May 2026
AT Aisha Thorne	Home Match Shirt (S)	Issued	01 Jun 2026
TC Tara Collins	Training Shorts (M)	Issued	02 Jun 2026
GW Georgie Walsh	Staff Polo (M)	Issued	01 Jun 2026
RP Rachel Patel	Rain Jacket (S)	Returned	28 May 2026
BN Beth Nolan	Staff Softshell (S)	Issued	01 Jun 2026

Issuance Over Time

Power BI embed coming soon

Connect your Power BI workspace in Settings to display live charts here

Templates & Import

Download pre-built templates, import existing data, and get your club set up fast

📤

Import from existing spreadsheet

Upload any .xlsx or .csv — AI maps your columns to WRDRB fields automatically

👥

Squad Roster

Members, roles, sizes, shoe sizes

Full name · Role · Group · Fit type · Kit size · Shoe size (UK/EU/US) · Bottom size · Email

🎽

Kit Inventory

All kit items and stock levels

Item name · Category · Stock qty · Alert threshold · Sizes available · Barcode · Supplier

🏷️

Branding Positions

Logo placements per item

Item · Position name · Logo file · Size (W×H cm) · Colour · Application method · Notes

✈️

Travel Itinerary

Trip schedule and kit logistics

Trip name · Date · Departure · Arrival · Hotel · Transport · Kit bags · Member list · Notes

📦

Packing List

Pre-match kit preparation

Member · Bag number · Items to pack · Sizes · Checked · Special requirements · Notes

🧺

Laundry Log

Wash cycle tracking

Member · Item · Wash date · Cycle count · Max cycles · Condition · Notes

📄

Kit Policy

Club kit rules and responsibilities

Pre-written policy template covering care, loss, return, fines and responsibilities — customise with your club name

📊

Season Summary Report

End of season kit report

Kit issued · Items outstanding · Wash cycles · Losses · Budget spend · Supplier performance

📐

Size Reference Chart

Kit & shoe size conversion guide

Women's fit (WXS–WXXL with UK/EU) · Men's/Unisex · Junior · Shoe sizes UK/EU/US · Bottom sizes

Settings

Organisation, notifications and appearance

Organisation

Organisation Name

Active Season

Kit Categories

These labels appear throughout the app and in the Data section nav

Notifications

Low Stock Alerts

Notify when items fall below reorder threshold

New Request Alerts

Notify when a team member submits a kit request

Weekly Summary

Receive a weekly digest of issues, returns and stock changes

Appearance

Theme

Dark

Accent Colour

#C4003F

Interface Font

Plus Jakarta Sans

Danger Zone

Reset Season Data

Clears all issued kit records and wash logs for this season

Clear All Kit Records

Permanently removes all transaction history and assignments

Supplier Portal Connections

Generate secure tokens for kit suppliers to access the WRDRB Supplier Portal. Suppliers can only see order requests and catalogue data — no member or personal data is shared.

No supplier connections yet — create one to get started

Receive Stock

Log incoming deliveries manually or scan barcodes — updates inventory automatically

Open Purchase Orders

Expecting delivery

PO Ref	Supplier	Items	Required By	Status

Recent Receipts

Date	PO Ref	Supplier	Items Received	Logged By	Status

My Kit

Your issued kit, requests and return history

Issued Kit 0

My Requests 0

Return History

Item	Category	Size	Issued	Returned

Request Kit

Submit a request for kit items — your kit manager will review and approve

Choose item

Pick size

Add details

Confirm

Choose an item to request

Select an item to continue